~Rates
& Policies~
1. DEPOSIT
A $1500.00, non-refundable, non-transferable deposit is required
at time of booking in order to secure the date and room(s). A $3000.00,
non-refundable, non-transferable deposit is required to secure the
whole house. The deposit will be regarded as a down payment towards
the total cost of the event.
2. CONTRACT
A signed contract with a valid credit card number is required in
order to secure a booking.
3. PAYMENT
A full prepayment is required one month in advance based on a food
and beverage estimate prepared by the Catering Department. We only
accept cheque for pre-payments. The final bill must be settled within
the two weeks following your event. In the event of an overpayment
the amount will be credited back in the form of a cheque. For a
balance owing, the balance will be charged to the credit card on
the contract.
4. CANCELLATION
Our cancellation policy requires that the Catering Department be
informed of a cancellation at least 120 days prior to the event.
In any case, the Deposit is non-refundable. In the event that less
than 120 days notice of cancellation is given you will be held liable
for the minimum guaranteed numbers as stated in your contract unless
the room can be re-booked with a close to equivalent banquet. All
cancellations must be received in writing.
5. GUARANTEES
A final guest count and any layout related changes are required
48 business hours prior to your event. For weekend weddings, your
final guest count and layout changes will be due by Wednesday of
that week. You will be billed for this guaranteed number or the
actual number whichever is greater. If no final guest count is received
you will be billed for the expected number. The Brock House Restaurant
reserves the right to move groups to a more suitable room if the
number of guests differs greatly from that of the original number
quoted at the time of booking. In such cases, the client will be
advised in advance.
6. PRICING
All prices are stated exclusive of taxes and service charges. Prices
are subject to change without notice.
7. TAXES, LABOUR
& SERVICE CHARGES
The 5% federal goods and services tax (GST) applies to all food,
beverage and service charges. The 10% provincial liquor tax will
apply to all alcoholic beverages. A 15% service charge will apply
to all food and beverages. A 7% provincial sales tax will be added
to any additional rental (i.e. heaters)
8. LIABILITY
Brock House Restaurant is not liable for any loss or damage to goods,
property or equipment brought onto the property by the hosts and/or
their guests.
9. SECURITY
Brock House Restaurant does not provide security. If you wish to
hire security, you must make your own arrangements.
10. RECEPTION HOURS
Afternoon (Saturday & Sunday) 11:00
am - 4:00 pm (9:30 am Access for decorators and vendors)
Evening (Sunday through Monday) 6:30 pm - 1:00 am (4:30 pm Access
for decorators and vendors)
11. SPECIAL WHOLE
RESTAURANT/VENUE BUY-OUTS
Brock House will often host
up to two functions at a time, but the venues are separate and secure
with its own washrooms and bar set up. To ensure absolute privacy,
the entire house can be bought out anytime during the year with
a guaranteed minimum food and beverage spending. Please contact
the Catering Department for minimums.
12. CAPACITY
Peak Season (May
through September) Maximum of 280 people for a sit-down
dinner or buffet (using a combination of the Conservatory and Garden
Tent for seating)
Off Season (October
through April)
Maximum of 200 people for a sit-down dinner or buffet (using a combination
of Conservatory and Halpern Room)
Main Floor Venue,
White Garden Tent & North Lawn
In peak season, the Brock House Restaurant can accommodate up to
a maximum of 290 people with 180 people at round tables of 10 under
the waterfront garden tent and a maximum of 110 people at banquet
tables of 6-12 in the Conservatory. The Halpern Room (located directly
behind the Conservatory) can accommodate a maximum of 50 people
at banquet tables of 10 in the case of overflow or for use in the
off season. In addition to the Conservatory and garden tent, guests
will have access to the North Lawn.
Second Floor Venue
& West Lawn
The 2nd Floor can accommodate a maximum of 50 people at banquet
tables of 10, and the Sun Room (located directly off of the Begg
Room) will hold an additional 10 guests in overflow if required.
With the 2nd Floor venue, guests will also have access to the West
Lawn.
13. CEREMONY
The grounds are available for a ceremony hosted in conjunction with
food and beverage catered by the Brock House Restaurant. There is
a $500.00 ceremony fee applicable when hosting your ceremony and
reception on the property. This includes the set-up of our white
wooden folding garden chairs, a registry table to sign your papers
and a bride’s room. The ceremony fee for the second floor
is $250.00.
14. HEATER RENTALS
Events that take place under the garden tent may require the use
of heaters. Four to six heaters are used as needed and charged at
$75.00 per heater or you may wish to rent an industrial forced air
heater at $500.00 for one heater.
15. MENU SELECTION
In order to guarantee your selections, please provide your menu
and wine selections to our Catering Department no later than four
weeks prior to your event. The client is responsible for making
sure the Catering Department receives this information on time.
16. FOOD & BEVERAGE
All food and beverages must be supplied by the Brock House Restaurant
with the exception of specialty cakes/cupcakes, which may be brought
in subject to a cutting and service fee of $2.00 per guest. Corkage
events are respectfully declined on the main floor due to BC Liquor
bylaws disallowing restaurants to partake in this service. Any food
from a full service catered event cannot be packaged to take home.
17. LIQUOR LAWS
Provincial liquor laws prohibit the service of alcoholic beverages
prior to 11:00 am and after 1:00 am Monday through Saturday and
prior to 12:00 pm and after 12:00 am on Sundays. Brock House Restaurant
reserves the right to refuse service to any guest we determine to
be intoxicated and reserves the right to escort this guest off the
property if deemed necessary.
18. DELIVERIES &
SET-UP
Subject to prior arrangement, the Brock House Restaurant will accept
delivery of materials required for use during your function, but
may only be delivered on the day the function is to take place.
Deliveries made prior to the function date will not be accepted.
All items must be clearly labeled with the function date and name
of the host. Vendors and decorators are granted access no earlier
than two hours prior to the event to begin setup. Afternoon function
access: 9:00am and Evening function access: 4:30pm.
19. POLICY VIOLATIONS
Brock House Restaurant reserves the right to inspect and monitor
all events and to discontinue service in the event that a violation
of any facility policy or provincial law is being made. In any such
case the host is still liable for any outstanding balances.
20. DECORATING
The use of nails, staples, glue or any like material is not permitted
on any walls, doors, posts, ceilings or any like objects of the
Brock House. Rice, confetti, sparklers and table sparkles will not
be permitted on the property. Please ask the catering department
for alternative recommendations (i.e. bubbles, birdseed and flower
petals).
21. FACILITY DAMAGE
The host shall be held responsible for any damage to the Brock House
Restaurant’s property during their event and is responsible
for the actions and/or conducts of their guests.
22. MUSIC
Hot Hit Productions is Brock House Restaurant’s exclusive
in-house DJ provider. Some exceptions may apply. All entertainment
for the purpose of dancing is subject to a one time S.O.C.A.N. (Society
of Composers, Authors and Music Publishers of Canada) charge of
$59.17. Amplified live bands will not be permitted on the property
at any time. No exceptions will be made. Classical ensembles are
permitted, with a maximum of four musicians. All music must be kept
at a reasonable volume throughout your event. No music is permitted
outside after 10:00 pm in respect of our neighbors.
23. COMPLIMENTARY PROVISIONS
- Full
set-up and Clean-up
- Banquet
Tables and Fruitwood Chivari Dining Chairs
- White
Damask Linen Table Cloths and Napkins
- Clothed
Wedding Cake Table and Cake Knife
- Clothed
Guest Book Table & Gift Table
- Personalized
Printed Menus for Choice Menus
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- Silver
Table Number Holders w/Numbers
- Coat
Room
- A
Helpful list of Recommended Vendors
- Standard
House Background Music
- Bride's
Waiting Room with Full-Length Mirror
- Podium
and Microphone (Main Floor Only)
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